Annual Report

2017–18 School Year

Capital Region ESD 113 Sound to Harbor Early Learning Programs

Mission

Sound to Harbor Early Learning Programs provides comprehensive individualized preschool education, health education, and family support to promote family engagement and school readiness.

Vision

Every child kindergarten-ready.

Preparing Children for Kindergarten

We use the Teaching Strategies GOLD® assessment tool to determine the developmental levels and kindergarten readiness of children. The percentage of children functioning at the expected level, by age, in the school readiness domains at the entry to Head Start/Early Childhood Education and Assistance Program (ECEAP) in the fall compared to the end of the school year demonstrates the effectiveness of the program.

Eligible Children and Enrollment

ESD 113 is funded for 715 Head Start slots in Grays Harbor, Mason, and Thurston counties; and 110 ECEAP non-federal share slots in Mason and Thurston, for a total of 825 slots.

The actual enrollment exceeds these numbers as enrollment fluctuates. There are children who are eligible but never enrolled because there is not enough funding.

  • A total of 944 Head Start and ECEAP children were served.
  • There were 837 families, of which 51.5% were two-parent families.
  • The percent of 3 to 5-year-old children eligible for Head Start or ECEAP in the 2017-2018 program year but not served is 43.9% (296) in Grays Harbor County, 70.9% (394) in Mason County, and 57.1% (809) in Thurston County. (Source: 2017-2018 Saturation Study by Department of Children, Youth, and Families)
  • 77.7% of the families enrolled had an income below the federal poverty level.
  • 8.0% of the children enrolled were from families with income higher than 100% federal poverty level.
  • 9.7% of the children enrolled lived in families receiving public assistance or Social Security Disability.
  • 4.5% qualified for the program as foster children.
  • 5.1% qualified as homeless children at time of enrollment. 9.7% were homeless at some point during the year.
  • 5.7% of the children were in the program less than 45 days.
  • 35.4% of the children were enrolled for a second year.
  • 12.7% of enrolled children were identified as having a disability and an Individualized Education Plan (IEP). Of those, 72.2% entered the program with an existing IEP.

Head Start Grantee Annual Reports Budget Information

Total Public Funding

No private funding was received.

 

wdt_ID Funding Amount
1 Head Start 7,486,326
2 ECEAP 2,327,258
3 DSHS Child Care Subsidy 177,200
4 OSPI Child & Adult Care Food Program 455,410
5 OSPI Transportation 503,681
6 Total Revenue 10,949,875

Budget vs. Expenses

100% of non-federal share of $1,871,582.00 was earned.

  • 5% from community & parents
  • 21% from state transportation
  • 74% from matching services

 

Medical and Dental Exams

In the Head Start and ECEAP program, staff work with families to assure children receive annual well child exams and dental exams.

  • 79.1% received well child exams and 4.1% needed follow-up treatment. 97.4% received the treatment.
  • 78.3% received dental exams and 18.2% needed dental treatment. 95.9% completed the treatment.
  • 94.2% were up-to-date for their immunizations.

Parental Involvement

Parents are involved in the program:

  • 307 parents provided volunteer services.
  • Parent nights occurred at least four times a year in most centers, providing parent education and activities that involved the entire family.

Community Needs Assessment

wdt_ID School Districts Estimate Eligible Head Start & ECEAP Slots #Unserved Eligible % Served 3 & 4 year olds
1 Grays Harbor County Total 675 449 296 67
2 Mason County Total 556 168 394 30
3 Thurston County Total 1,416 611 809 43
4 GRAND TOTAL 2,647 1,228 1,499 46

Review and Audit Statement

Federal Head Start Monitoring Review: The Head Start five year grant began on November 1, 2015. The April 30 - May 4, 2018 Head Start Review found two areas of noncompliance focused on reporting procedures regarding Active Supervision of children. Policies, procedures, and forms were updated and staff were retrained. One area of concern was for being under-enrolled due to a staffing shortage. A comprehensive Enrollment Plan was implemented that focused on hiring and retaining staff.

Audit: ESD 113 is audited by the Office of the Washington State Auditor. There were no findings or material weaknesses identified for the federal Head Start grant. It was determined that there was a material weakness in the internal controls to ensure accurate reporting of the ESD’s financial statements. The District reported a deferred outflow as a negative number rather than a positive number and entered an error in the cell formula of the spreadsheet, resulting in understated expenses. This has been corrected.

Our Program's History

Head Start logo

The federal Head Start program began in 1965 as a part of President Johnson’s “War on Poverty.” It successfully provides a comprehensive early childhood program where children receive education, health, nutrition, and mental health services. The program operates with shared decision-making and meaningful involvement by families.

Washington State Department of Children, Youth and Families

Our program also provides Early Childhood Education & Assistance Program (ECEAP) services funded by the Department of Children, Youth, & Families.

ESD 113 logo

Our local program began in 1965 and is a program of Capital Region Educational Service District 113. We operate 18 direct service sites in the Grays Harbor, Mason, and Thurston counties.

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